April 15-17, 2025 – Charlotte Convention Center - Charlotte, NC




2025 Booth Sales Process: All booth reservations will be submitted through the interactive online application system. NWFA will accept booth applications until all space is sold.


Booth Package Includes:

  • Booth size 10'x10' (100 sq. ft.)
  • One identification sign
  • 8’ High back wall drape and 3’ high sidewalls - Click here to view sample of booth layout.
  • Drape color to be announced
  • Two black plastic contour chairs
  • Aisle carpet only (flooring required, but not included in booth package)
  • Expo website and mobile app marketing opportunities: the online interactive system includes a welcome message, company contact information, three products with graphics, and company product/service
  • Eleven dedicated trade show hours
  • Opportunity to provide 30-minute product demonstrations on the show floor in one of two Exhibitor Demonstration Theaters. Space is limited.
  • Sponsorship opportunities that include branding, events, signage, and digital options
  • New in 2025 - Matchmaking and appointment setting option within the Exhibitor Hub with Expo attendees
  • Pre-Expo attendee and exhibitor mailing list three weeks prior to Expo; Post-Expo attendee and exhibitor mailing three weeks post-Expo
  • Your company receives one complimentary exhibit staff badge per 100 sq ft, followed by one exhibit staff badge at $25 per 100 sq ft. Additional exhibit staff badges will be at $199 each. All exhibit staff are encouraged to participate in Expo events including networking receptions and education sessions.
  • NWFA membership is required to receive NWFA member booth rate and membership dues paid no later than August 30, 2024.
  • Exhibitor Rules & Regulations

*NWFA membership is required to receive NWFA member booth rate.



# of Booths

NWFA Members


1 10x10 Booth

$32.50/Sq. Ft.

$42.50/Sq. Ft.

2 - 5 Booths

$30.25/Sq. Ft.

$40.25/Sq. Ft.

6+ Booths

$25.00/Sq. Ft.

$35.00/Sq. Ft.

 Premium Corner

$225* per corner
*Additional fee 

$225* per corner
*Additional fee 

Not an NWFA member? Click here to view the benefits of becoming an NWFA member and take advantage of savings on your booth space in Charlotte.


Co-exhibitors: $500 for company name (NWFA Members) in the EXPO mobile app and Expo Guide. The cost for a Non-NWFA Member is $1,000 to co-exhibit. No comp staff registrations with co-exhibitor booth reservation. Please contact events@nwfa.org for the co-exhibitor application.


Additional exhibitor cost: Booth furnishings, material handling/shipping, electric, internet, cleaning, special labor needs, and flooring, whether it be hardwood/engineered or carpet/padding.



Payment: To guarantee Exhibit Space a 50% deposit of booth fee is due at time of booth application submission by credit card. The balance is due by Friday, December 6, 2024, and the final payment can be paid by credit card, check, ACH, or wire transfer. When the final payment is received, your Exhibit Space will be confirmed. Exhibitors who paid fees by credit card may not challenge cancellation fees charged to such credit card for cancellation fees as set forth in this provision.


Cancellations: All cancellations must be in writing. NWFA reserves the right to consider an Exhibitor’s downsizing of Exhibit Space as a cancellation of the original space and purchase of a new Exhibit Space. Accordingly, the Exhibitor may be required to move to a new location after requesting downsized space. Cancellations received on or before October 21, 2024, will receive a 50% refund of the booth total. On or after October 22, 2024, there is no refund, transfer to future Expos or NWFA programs.


Call NWFA at 800.422.4556 or email Penny Key, Meeting & Trade Show Director at penny.key@nwfa.org for more details.