April 21-23, 2026 – Orange County Convention Center - Orlando, FL


 

BOOTH PACKAGE INFORMATION

   

2026 Booth Sales Process: All booth reservations will be submitted through the interactive online application system. The 2025 Exhibitors will have an opportunity to select space, and a special email invitation will be distributed with the date and time assignment and instructions. The system will open to everyone on Wednesday, June 4. NWFA will accept booth applications until all space is sold.

       

Booth Package Includes:

  • Booth size 10'x10' (100 sq. ft.)
  • One identification sign
  • 8’ High back wall drape and 3’ high sidewalls - Click here to view sample of booth layout.
  • Drape color to be announced
  • Two black plastic contour chairs
  • Aisle carpet only (flooring required, but not included in booth package)
  • Expo website and mobile app marketing opportunities: the online interactive system includes a welcome message, company contact information, three products with graphics, and company product/service
  • Eleven dedicated trade show hours
  • Opportunity to provide 30-minute product demonstrations on the show floor in one of two Exhibitor Demonstration Theaters on Thursday, April 23 after 12:00 p.m. on a complimentary basis. To guarantee a Wednesday slot NWFA offers a $3,000 sponsorship option. Space is limited and all participants will need to submit a form that is coming soon.
  • Sponsorship opportunities that include branding, events, signage, and digital options will be available in August.
  • Pre-Expo attendee and exhibitor mailing list three weeks prior to Expo; Post-Expo attendee and exhibitor mailing three weeks post-Expo
  • Your company receives one complimentary exhibit staff badge per 100 sq ft, followed by one exhibit staff badge at $25 per 100 sq ft. Additional exhibit staff badges will be $199 each. All exhibit staff are encouraged to participate in Expo events including networking receptions and education sessions.
  • Only employees of the exhibiting company are entitled to register as an exhibit staff member. NWFA will review and reclassify anyone who is registered under an exhibiting company that is not listed within the NWFA member company roster or otherwise establishes their employment with the exhibiting company. Individuals who are not employed by an exhibiting company must register under the Attendee Registration category. Please note that any misuse of exhibitor badges is prohibited. Forms of misuse include (without limitation) allowing someone else (who is not an employee of the exhibiting company) to use a badge of an employee of the exhibiting company, counterfeit badges, copying or tampering with a badge. NWFA may confiscate any badges of anyone suspected of violating this policy. Please note this policy applies both during show hours as well as non-show hours.
  • NWFA membership is required to receive NWFA member booth rate and membership dues paid no later than August 29, 2025.
  • Exhibitor Rules & Regulations

*NWFA membership is required to receive NWFA member booth rate.

 

 

# of Booths

NWFA Members

Non-Members

1 10x10 Booth

$32.50/Sq. Ft.

$42.50/Sq. Ft.

2 - 5 Booths

$30.25/Sq. Ft.

$40.25/Sq. Ft.

6+ Booths

$25.00/Sq. Ft.

$35.00/Sq. Ft.

 Premium Corner

$225* per corner
*Additional fee 

$225* per corner
*Additional fee 

Not an NWFA member? Click here to view the benefits of becoming an NWFA member and take advantage of savings on your booth space in Orlando.

 

Co-exhibitors: $500 for company name (NWFA Members) in the EXPO mobile app and Expo Guide. The cost for a Non-NWFA Member is $1,000 to co-exhibit. No comp staff registrations with co-exhibitor booth reservation. Please contact events@nwfa.org for the co-exhibitor application.

 

Additional exhibitor cost: Booth furnishings, material handling/shipping, electric, internet, cleaning, special labor needs, and flooring, whether it be hardwood/engineered or carpet/padding.

   

 

Payment: To guarantee Exhibit Space a 50% deposit of booth fee is due at time of booth application submission by credit card. The balance is due by Friday, December 5, 2025. Exhibit Space secured after Monday, October 20, 2025 is to be paid in full at time of application submission.  For questions, please email events@nwfa.org.

 

Cancellations: All cancellations must be in writing. NWFA reserves the right to consider an Exhibitor’s downsizing of Exhibit Space as a cancellation of the original space and purchase of a new Exhibit Space. Accordingly, the Exhibitor may be required to move to a new location after requesting a downsized space. Cancellations received on or before October 20, 2025, will receive a 50% refund of the booth total. On or after October 21, 2025, there is no refund, or transfer to future Expos or NWFA programs.

 

Call NWFA at 800.422.4556 or email Penny Key, Meeting & Trade Show Director at penny.key@nwfa.org for more details.